Administrator in Charge: Order of Assignment

The college president is the manager “in charge” of the college when on campus. When the president is not on campus, a designated person must be “in charge” to handle emergencies, with the authority of the president in his/her absence. Once assigned, the manager in charge must not leave campus during normal working hours without notifying the President’s Office in advance.

Order of designation when the president is absent:

1. Vice President – ext. 43806
2. Senior Dean of Instruction – ext. 43804
3. Business Director – ext. 43847
4. Dean of Library, Allied Health, Vocational Training & Athletics – ext. 44908
5. Dean of Natural, Social and Applied Sciences – ext. 44006
6. Dean of Liberal Arts Division – ext. 44131
7. Dean of Student Services – ext. 43921

Shared Governance: Roles and Areas of Responsibility

Management

The CCC Management Council is the official organization that represents CCC managers, supervisors and confidential employees in participatory governance. Three members—the president, vice-president and business director—are permanent members of College Council.

Faculty

The Contra Costa College Academic Senate Council (ASC) is the official organization that represents CCC faculty in participatory governance. The ASC members are appointed by their peers to represent the main divisions/programs of the college.

Classified Staff

The Classified Senate is the official organization that attends to non-negotiated issues as they pertain to the CCC classified staff. It is comprised of eight members elected to two-year terms with a limit of two consecutive terms.

Students

The Associated Students’ Union (ASU) is the official organization that attends to all campus-wide policies and procedures that directly affect Contra Costa College students. Except in unforeseeable emergency situations, students must be provided with the opportunity to participate in the decision-making process.

Areas of Administrative Responsibility

President

General operation of the college; primary representative to the chancellor, Governing Board, and the State; public media relations, fiscal matters, personnel matters, college efficiency and effectiveness; marketing and communications; alumni program coordination, college foundation, grant writing; college planning; community relations.

Vice President of Academic & Student Services

Oversees all student services units and instructional areas, including curriculum, articulation, scheduling; oversees hiring of full-time faculty tenure positions and faculty evaluations; evening administration; enrollment management; schedule development; college publications; media design.

Dean of Student Services

Student grievance and disciplinary process coordination; graduation coordination; counseling; Admissions & Records; Matriculation; International Education; Financial Aid; EOPS/CARE; DSPS; Job Placement & Development; Transfer Center; CalWORKS; Student Life; Outreach; College for Kids; Gateway.

Division Deans (General)

Departmental and division budgets; course scheduling information; management of “C” contract budgets; complaints from students; strategic and operational planning.

Director of Business Services

College budget and financial matters; personnel & affirmative action; oversight of custodial services; central services; buildings and grounds.

College Committee Structure

A list of the current members of these college committees is sent to “Everyone @ CCC” via e-mail at the beginning of each month.

Brown Act Committees (Subject to the Ralph M. Brown Act)

President’s Cabinet

Status: Participatory (Shared) governance advisory committee to the college president.
Meeting Time: Second and fourth Fridays of the month, 9:00–11:00 a.m.
Composition: President, vice-president, director of business services, academic senate president, classified senate president, and ASU president.
Purpose: To solve or take action on non-routine operational matters; develop the College Council agenda; provide input on College matters at District level.

College Council

Status: Participatory (Shared) governance advisory committee to the college president.
Meeting Time: Second Thursday of the month, 2:00–4:00 p.m.
Composition: 5 managers, 5 classified, 5 faculty, 5 students (including all senate presidents and ASU president).
Chair: Rotates among constituency groups.
Quorum: At least one representative from each constituent group. Decisions by constituent-group consensus.

Budget Committee (subcommittee of College Council)

Meeting Time: Third Wednesday of the month, 2:00–3:00 p.m.
Purpose: To evaluate procedures for the allocation and use of revenue and to disseminate budget information to the college.

Operations Committee (subcommittee of College Council)

Meeting Time: Second and fourth Mondays of the month, 9:00–10:30 a.m.
Chair: Vice president of academic and student services.
Purpose: To raise issues and take immediate action on problems pertaining to daily operations; to recommend to President’s Cabinet proposals regarding non-routine operational matters.

Sustainability Committee (subcommittee of Operations)

Meeting Time: First Tuesday of the month, 7:00–8:00 a.m.
Purpose: To improve ways to reduce energy costs and improve college use of energy and resources.

Safety/Security Committee (subcommittee of Operations)

Meeting Time: First Friday of the month, 8:00–9:00 a.m.
Purpose: To address on-campus safety and security concerns; to provide a safe and secure campus for students and employees.

Technology/Instructional Technology Committee (subcommittee of Operations)

Meeting Time: Second & fourth Wednesdays, 3:00–5:00 p.m.
Purpose: To respond to proposals for acquiring instructional software and hardware; to deal with aspects of technology as they relate to the college.

Planning Committee (subcommittee of College Council)

Meeting Time: First Fridays of the month, 12:30–2:30 p.m.
Purpose: To lead the college’s research and planning efforts; to support college and district-wide strategic initiatives based on quantitative and qualitative measures.

Student Success Committee (subcommittee of College Council)

Meeting Time: Third Wednesdays of the month, 2:00–4:00 p.m.
Purpose: To incorporate ideas from the district achievement gap committee; to brainstorm strategies to help close the achievement gap.

Basic Skills Committee (subcommittee of Student Success)

Meeting Time: Second Tuesday of the month, 2:30–4:00 p.m.
Purpose: To review the college’s current basic skills practices and make recommendations; to recommend expenditure of funding to support improvements; to complete an annual basic skills plan.

Academic Senate Council

Meeting Time: First and third Mondays, 2:15–4:30 p.m.
Purpose: To represent faculty concerns to college management; to promote faculty resources; to provide a means for faculty participation in furthering the purposes of the college.

College Instruction Committee (subcommittee of Academic Senate)

Meeting Time: Second and fourth Mondays, 2:15–5:00 p.m.
Purpose: To review new course proposals and make recommendations; to review noncredit course proposals and other curricular change forms.

Classified Senate Council

Meeting Time: Second and fourth Thursdays, 10:00 a.m.–noon.
Purpose: To provide a means of representation for the classified staff in the college governance process.

Advisory Committees (Not Subject to the Brown Act)

Executive Staff

Meeting Time: Monthly on Thursdays before Management Council, 9:00–10:30 a.m.
Purpose: To discuss personnel issues or other confidential issues; to plan the Management Council agenda.

Management Council

Meeting Time: Last Thursday of the month, 2:00–5:00 p.m.
Composition: All managers and supervisors.
Purpose: To review and discuss all issues in formal decision-making processes; to raise, discuss and decide issues of planning, budgeting, and evaluation.

Dean’s Meeting

Meeting Time: First and third Tuesdays, 10:00 a.m.–noon.
Purpose: To solve problems and share information relevant to the college’s instructional programs; to refer problems to appropriate committees.

Council of Chairs

Meeting Time: First Wednesday of the month, 3:00–5:00 p.m.
Purpose: To solve problems, troubleshoot, and share information relevant to instructional programs; to provide input to the college governance process.

Reviewing the Governance Process

In accord with WASC Commission standards, Contra Costa College is committed to regular review of its governance process, including the input of all constituencies. Key provisions:

1. The governance process will be described in the College Procedures Manual under Procedure A1000 section.
2. Every five years in the spring term, the Office of Planning will conduct a student and staff survey on the governance process.
3. Results will be presented to College Council in the fall for review and potential modification.
4. Any change in governance process requires dissemination to the college community for acceptance.
5. Changes in the governance process will occur the following semester.
6. Any member of a college constituency may propose a change, provided it has the support of that constituency.

All Personnel – General Information

Nondiscrimination

Contra Costa Community College District is committed to equal opportunity in educational programs, employment and campus life. The District does not discriminate on the basis of age, ancestry, color, disability, gender, marital status, national origin, parental status, race, religion, sexual orientation, or veteran status in any access to and treatment in college programs, activities, and application for employment.

Benefits

The District offers medical insurance, a vision plan, dental insurance, life insurance, an employee assistance program, and retirement (either PERS or STRS). Regular employees who work less than 50% time are not included in PERS or STRS. Contact CCC Human Resources in the Business Services Office with questions.

Leave Provisions

The District offers employees vacation, administrative leave (for conferences and workshops), sick leave, and leave for bereavement, jury duty, and various others. All leaves except sick leave must be approved in advance by your supervisor using the “Request for Leave” form.

Payroll

The Payroll Office is located in the Applied Arts Building, Room 201 (AA-201). Paychecks cannot be issued until the employee has been hired and all hiring paperwork submitted.

• Full-time instructors, regular classified and managers: paychecks available at the Payroll Office on the last work day of the month, 12:00 noon–4:00 p.m.
• Part-time instructors, classified hourly, students: paychecks available on the 10th of the month, 12:00 noon–4:00 p.m. (if the 10th falls on a weekend, the preceding Friday). Photo identification and signature required.
• Direct Deposit: All employees may request direct deposit via the Direct Deposit Authorization Form, submitted to the Campus Payroll Office (AA-201).

Time Cards

Student Employment Procedures

Students must be enrolled in a minimum of 6 units with a cumulative GPA of 2.0. College Work Study Program (CWSP) accounts are limited to 15 hours per week. Students paid from District funds have no weekly hour limit (subject to budget). Student salary schedule:

• Class I: $8.03/hour
• Class II: $9.74/hour
• Class III: $9.84/hour

Computers

Most administrative computers are connected to the district network for e-mail and the Datatel system, allowing you to look up student records, check budget balances, and conduct financial business. A password obtained from the technology Help Desk at the District Office is required.

Copy Machines

Copy machines are located in all division offices. You will need authorization for a key or code. Large volumes of copying should be done through outside sources. The college has negotiated pricing with Unique Printing at 2934 Hilltop Mall Road. Submit work orders to uniqueprinting007@yahoo.com.

Employee Assistance Program

The District provides professional, confidential counseling assistance for eligible employees. The program covers marriage, family and relationships; emotional, personal, and stress concerns; alcohol and drug abuse. For phone-only services: legal, financial, elder care, tax consultation. The program is pre-paid by the district. To obtain help, call the 24-hour service at 1-800-227-1060, identify yourself as a CCCCD employee, and a counselor will contact you.

Keys

Request keys through your division dean or appropriate manager using the “Request for Key” form submitted to Campus Police Services. Keys must be returned upon termination of employment, at end of semester for part-time instructors, or when the need no longer exists.

Mail Service

Mail is delivered once in the morning and once in the afternoon. Division secretaries are responsible for distributing mail within their division. A district courier picks up mail at about 11:00 a.m. every day. Large mailings (more than 50 pieces) should not be placed in mail trays without prior arrangements and appropriate postage payment.

Parking

Parking regulations are enforced Monday through Friday, 7:00 a.m. to 5:00 p.m. every employee is required to have a staff parking permit obtained free from Police Services (Building R). Faculty and staff must park in designated staff lots. Student parking permits: $40/semester for automobiles; $25 for motorcycles/mopeds. Disabled persons parking permits must be obtained from the State DMV.

Telephones

• To reach an on-campus number: dial the five-digit extension.
• To reach an off-campus number within the 510 area code: dial 9 first.
• Default voicemail PIN: 1234 (change immediately upon setup).
• Phone training: contact college technology services or e-mail the district help desk at IT-help@4cd.edu.

Working After Normal Business Hours

If it is necessary to be on campus late in the evening, call Campus Police to let them know. You may request a police escort to your car. For emergencies after hours, call the Richmond Police Department at (510) 620-6933.

Medical Treatment of Work-Related Injuries

CCC is permitted by statute to control medical treatment of work-related injuries for the first 30 days from when the injury was reported. In the event of an ambulatory, non-life-threatening, on-the-job injury or illness, employees will be treated by:

• Kaiser Richmond Medical Clinic – 901 Nevin Avenue, Richmond, CA 94801 – Phone: (510) 307-1555
• Doctors Hospital, San Pablo – 2000 Vale Road, San Pablo, CA 94806 – Phone: (510) 970-5000

Sexual Harassment Policy

It is the policy of the District to provide a work environment free from any form of sexual harassment directed at any employee, student, public member, or other person while engaged in business activities for or with the District. Employees who violate this policy may be subject to immediate and appropriate disciplinary action, up to and including termination.

Definition (per California Education Code 212.5)

Sexual harassment means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature made under any of the following conditions:

1. Submission is explicitly or implicitly made a term or condition of employment, academic status or progress.
2. Submission to, or rejection of, the conduct is used as the basis of employment or academic decisions.
3. The conduct has the purpose or effect of having a negative impact upon the individual’s work or academic performance, or of creating an intimidating, hostile, or offensive work or educational environment.
4. Submission to, or rejection of, the conduct is used as the basis for any decision affecting benefits, services, honors, programs, or activities.

Employee Rights

• The right to a harassment/discrimination-free work environment.
• The right to an informal, confidential presentation of a complaint.
• The right to a full, impartial, and prompt investigation by a trained investigator.
• The right to review all relevant information developed during the investigation.
• The right to an immediate and effective remedy from a hostile work environment where it exists.
• The right to file a formal complaint even if no tangible loss has occurred.

To file a complaint, contact the Vice Chancellor, Human Resources, following the procedures outlined in Board Policy 2002. Employees may also file with the California Department of Fair Employment and Housing within 365 days, or the Federal Equal Employment Opportunity Commission within 300 days of the alleged violation.

Information for Faculty

Academic Freedom (Board Policy 2018)

The CCCCD affirms its belief in the academic freedom of faculty, management and students to teach, study, conduct research, write and challenge viewpoints without undue restriction. Faculty are citizens as well as representatives of an educational institution, and should at all times be accurate, exercise appropriate restraint, and show respect for the opinions of others.

Faculty Evaluation

All faculty are evaluated pursuant to Article 17 of the United Faculty Contract. All faculty are encouraged to use student evaluation forms as one measure of teaching effectiveness. Forms should be returned to the instruction office at the end of the last class period.

Flex Time

The flexible calendar is part of the contractual agreement between the District and the United Faculty (Article 10). Flex hours are “paid” hours—faculty have a contractual obligation to complete them. Requirements:

• Regular full-time faculty: 30 hours total.
• First-year contract full-time faculty: 30 hours + 20 hours orientation = 50 hours total.
• Second-year contract full-time faculty: 30 hours + 10 hours orientation = 40 hours total.
• Adjunct faculty: One hour for each assigned class hour in semester-length classes.

Instructor Absence

Faculty who anticipate an absence must immediately advise an appropriate manager. Absent faculty are expected to provide assignments for those class sessions to be missed. If a substitute is not available, the class shall be met by a staff member and, if no substitute is possible, the class will be officially cancelled.

Instructor Tardiness

Instructors should call their division office as soon as possible if they anticipate being late for class. Part-time evening instructors should call the evening supervisor (ext. 43597).

Leave Provisions for Faculty

Administrative leave provisions are made for: bereavement, personal necessity, jury duty, sabbatical leave, industrial accident and illness, educational conference, sickness, military service, parental leave, family leave, and religious days.

• Sick leave: Full-time faculty receive 12 sick days per year. Part-time instructors receive one hour for every nine hours worked.
• Sabbatical leave: Requires six consecutive years of full-time service; applications due to the college president by January 10 for the following academic year.

STRS (State Teachers Retirement System)

All regular faculty members are part of STRS. Temporary employees are automatically added after completing 60 hours or 100 days of service for one employer within any one school year.

United Faculty / Bargaining Rights

The officially recognized bargaining agent for negotiations between the District and the faculty is the United Faculty. All regular, Contract I, II, and III faculty members are required to join the union or pay a service fee in lieu of membership.

Information for Classified Staff

Classified Senate

The Contra Costa College Classified Senate is the official shared governance organization for the CCC classified staff. Voting membership includes all regular classified personnel, full-time and part-time, except managers and supervisors. The governing body is the Classified Senate Council, made up of seven classified employees elected to two-year terms.

Bargaining Unit: Local 1, Public Employees Union

CCC classified employees are represented in all negotiated contract matters by Local 1 of the Public Employees Union. All new employees are required to join the union or pay a service fee in lieu of membership.

Property Assignment/Return Policy

All property assigned to employees, including keys, shall be accounted for by the employee’s manager and returned upon separation of employment.

1. A “New Employee Checklist” should be completed for each employee upon hiring.
2. The form should be updated whenever changes are made due to additional property assignment, update, or return.
3. All information requested on the form must be completed.
4. The form will be filed in the employee’s personnel file.
5. All property must be returned and checked in on the “Employee Exit Checklist” and “Property/Equipment Checkout Log” as part of the exit interview process.

Exit Interview Process

An employee exit interview should be conducted whenever a CCC employee separates from employment. The process originates with the college human resources assistant (AA-201). Key checklist items for the supervisor:

• Remove network access and Datatel Colleague access.
• Retrieve keys, college-issued equipment, staff ID badge, procurement cards, and parking permits.
• Prepare final expense reimbursement.
• Cancel computer access and passwords.
• Complete property assignment form and conduct employee exit interview.

Designated Smoking Areas

Effective July 1, 2006: Smoking and smoking substitutes, including but not limited to e-cigarettes, are a health hazard and only allowed in Contra Costa College parking areas that are located at least 25 feet from any building.

FYI Flyers

An FYI (For Your Information) is a CCC flyer in a standardized graphics-designed format, intended to call attention to a particular course for the purpose of increasing student enrollment. FYIs are produced on templates provided by the Communication & Advancement Office and approved by department chairs and division deans.

Requests for FYI’s are accepted for limited periods only: for spring term, November 15 – December 1; for fall term, April 25 – June 1. All information necessary to complete the FYI must be submitted at the time the request is made.

Use of Campus Bulletin Boards

1. All items/services advertised must be legal and in good taste, and of interest to CCC students or staff.
2. Notices/flyers should only be posted on bulletin boards, not on walls, windows, or doors.
3. All items must be posted with thumb tacks or stick pins only. Postings with staples or tape will be removed and discarded.
4. Only one copy of an item may be placed on a bulletin board.
5. All postings must be removed within one month of posting date.
6. Non-college postings require a Student Life Center stamp and posting date, or they will be removed.
7. CCC does not endorse, support or promote any non-college product or service advertised on a campus bulletin board.

Academic Honesty Policy

Students at Contra Costa College are expected to perform honestly and ethically in completing homework and class assignments. Students who are dishonest will be subject to disciplinary action and have the right to request a hearing by contacting the College President’s Office within 10 days of notification of discipline.

Definitions

Plagiarism

Taking the words or specific substance of another and either copying or paraphrasing without giving credit to the source; submitting work written by someone else; failure to use quotation marks when quoting directly.

Cheating

Using unauthorized notes or information on an examination; altering graded work after it has been returned; allowing another person to do one’s work and submitting it under one’s own name.

Fabrication

Presenting data not gathered in accordance with guidelines defining appropriate methods for collecting or generating data.

Aiding and Abetting Dishonesty

Providing material or information to another with knowledge that these materials will be used improperly.

Forgery or Misuse of Campus Documents

Altering documents affecting academic records; forging signatures of authorization; falsifying information on any official academic document.

Disciplinary Actions

Disciplinary action may range from verbal or written reprimand, to probation, a grade of “F” or no credit in a course, to suspension, expulsion, or dismissal from a course or from the College.

Class Audit Policy

Auditors must secure approval of the instructor and the division dean. Auditors will not be counted in enrollment-based decisions about maintaining or cancelling classes. Key conditions:

1. Enrollment for auditing is on a space-available basis and requires instructor approval.
2. A non-refundable audit fee of $15.00 per unit is payable at the time of enrollment.
3. No credit or grades will be received; the college will not maintain attendance or academic records.
4. Priority goes to credit students; audit enrollment will not be permitted until the Monday of the second week of instruction.
5. Once audit enrollment is completed, no student may change to receive credit, nor may a credit student change to audit.

Lethal Weapons on District Property

Lethal weapons of any kind, including but not limited to firearms, knives with blades exceeding 2.5 inches, and explosives, shall not be permitted on District property at any time except when carried by law enforcement officials. Any student who brings a lethal weapon onto District property shall be subject to expulsion. Any employee doing so shall be subject to disciplinary action up to and including termination.

Food and Drink in Classrooms Policy

1. It is the responsibility of the instructor to educate students on the integrity of the classroom.
2. Food or drink, outside of a sealable water container, is not allowed in classrooms except by permission of the professor.
3. If the professor determines the need to have food in the classroom, the immediate supervisor must be notified prior to the event.
4. The professor must take responsibility for appropriately cleaning the classroom after any such event.
5. Abuse of this policy will result in admonishment and/or loss of future privileges.

Graffiti Policy

Contra Costa College has a no-tolerance policy for graffiti. Anyone caught placing graffiti or otherwise defacing or vandalizing college grounds, furniture, equipment or facilities will be subject to disciplinary action and/or prosecution to the full extent of the law.

Locker Policy

1. All college lockers will be managed by a department or program.
2. Students should contact their department or program about locker availability. Students in programs with lockers have priority.
3. College lockers may only be used by enrolled students for one semester/term at a time. Students must clear out their locker at the end of each term.
4. Lockers in use after the end of the term will be emptied after one week’s notice. Items will be held one month, then discarded.
5. No person shall store weapons, prohibited drugs, illegal items or substances, or other items deemed harmful or inappropriate.
6. The college is not responsible for the loss or damage to locker contents.

Children in the Workplace and Classroom

Our college campuses and worksites are not appropriate places for non-student, minor children (under 18) to be present on a frequent or long-term basis. Guidelines:

• Children must be accompanied by an adult, parent or guardian at all times—no exceptions.
• If the presence of a non-student, minor child is disruptive, contact District Police Services. Individuals and their child(ren) will be asked to leave or face citation and/or arrest.
• Non-student, minor children should not be unattended in confidential work areas or sites under construction.

Employee Parking Permit Information

Every regular employee is issued a staff parking permit, allowing parking in faculty/staff lots (Lots 3, 5, 8, 9, 11, 12, 13, 15, and part of Lot 10). To obtain a permit, visit Police Services (Building R) with your office location, supervisor’s name, job title, and car license number. Only one permit will be issued free per employee; a $1 carrier is available to move the permit between vehicles.

Evening Administration

Evening administrative supervision is rotated randomly among all managers, with all attempts made to ensure equal duty. The evening administrator handles all problems relating to the evening program and communicates items needing follow-up to other managers. Key details:

• Work schedule: Monday through Thursday, 5:30 p.m. to 7:30 p.m.
• Contact the evening/Saturday program monitor at ext. 43957 to reach the evening administrator.
• An administrative binder with pertinent college details is available in AA-203.
• All emergencies requiring medical or police assistance: call Campus Police at ext. 46031.
• Class cancellations require approval of the appropriate division dean.

Accident Reporting

All accidents on campus must be reported to the police, no matter who is involved (students, athletes, staff, visitors, or children in the Child Care Lab). Police Services is aware of the appropriate forms required.

Directions to Contra Costa College

Contra Costa College is located at 2600 Mission Bell Drive, San Pablo, CA 94806.

From the South (Oakland, Berkeley, Richmond)

1. Follow I-80 East toward Sacramento.
2. Take the El Portal Drive exit (next exit after San Pablo Dam Road); turn left at the signal.
3. Continue straight on El Portal Drive through two signal lights; at the next stoplight, turn right onto Fordham Drive.
4. Continue to the second stop sign on Fordham Drive (T-intersection); turn left onto Shane Drive.
5. At the first stop sign on Shane Drive, turn left onto Mills Avenue.
6. Parking Lot 10 is adjacent to Mills Avenue (daily permit: $2.00, quarters only).

From the North (Highway 4/I-80)

1. Take Highway 4 west to I-80 west toward Oakland.
2. Take the Hilltop Drive exit; immediately get into the left lane.
3. Turn left onto Shane Drive from Hilltop Drive (2nd signal light).
4. Proceed to the bottom of the hill; turn right onto Mills Avenue and left into Lot 10.

From the West (Richmond–San Rafael Bridge)

1. After crossing the bridge, take the Castro Street exit from I-580; follow signs for the Richmond Parkway.
2. Follow the Richmond Parkway to San Pablo Avenue; turn right.
3. Follow San Pablo Avenue about 1.5 miles to El Portal Drive (4th signal light); turn left.
4. Turn left onto Castro Street; follow Castro Street onto campus to Lot 8.

From the East (Walnut Creek, Concord, Lafayette)

1. Take Highway 24 West toward Oakland; take the Orinda exit, following signs toward Richmond.
2. Stay on Camino Pablo/San Pablo Dam Road through El Sobrante to El Portal Drive; turn right.
3. Continue under the freeway to Fordham Street; turn right.
4. At the second stop sign (T-intersection), turn left onto Shane Drive; then left onto Mills Avenue into Lot 10.

Earthquake Disaster Plan

Key Personnel / Emergency Response Team

• Safety Officer
• Police Services
• Buildings and Grounds
• Custodial
• Electronics/Communications Technology
• Mobility/Accessibility Officer
• Evening Administrator
• Building Monitors
• Food Services
• Director of Business Services

Short-Term Response

1. All key personnel with radios immediately check in with the Safety Officer.
2. Safety Officer and Campus Police Lieutenant meet in Lot 11 to coordinate communication.
3. Police Services: Check radio system; conduct building check and evacuate injured; seal off each building; broadcast instructions via bullhorn directing all uninjured to Lot 10.
4. Buildings and Grounds: Check all utilities; shut down all gas mains; clear major campus roads of debris; light Lots 10 and 11 if appropriate.
5. Mobility/Accessibility Officer: Check all locations where disabled persons are located; coordinate evacuation; move injured to Lot 11 and uninjured to Lot 10.
6. Building Monitors: Begin orderly evacuation; direct all residents to Lot 10; open medical supply cabinets; keep all persons from re-entering buildings.

Media Contacts for Campus Status

• Television: CBX/KPIX, Channel 5
• Radio: KCBS 740 AM

Personal Preparedness Tips for Employees

• Keep good walking shoes and small amounts of food at your desk.
• Keep quarters for use on pay telephones.
• Keep a personal flashlight available with extra batteries.
• Have a plan for how to contact your family and where to meet them. Keep emergency contact numbers with you.

Evacuation Assembly Points

Shelter-in-Place Instructions

Follow these instructions in the event of an emergency affecting air quality on campus (guidelines provided by Contra Costa County Health Services):

1. When you hear the safety sirens, go inside immediately.
2. Take pets inside if it can be done quickly.
3. Close and lock all doors and windows.
4. Turn off all heaters, air conditioners and fans.
5. Close and cover any vents to outside air.
6. If not using the fireplace, close the damper.
7. Seal cracks around doors and windows with tape or damp towels.

Do not call 911 unless you have a life-threatening emergency. Tune your radio to KCBS 740 AM for further information. The sirens are tested the first Wednesday of each month at 11:00 a.m.

Bicycle Locker Procedures

1. Police Services manages the bicycle lockers.
2. Students and staff should contact Police Services about bike locker availability.
3. To rent a bike locker, complete an application with Police Services and leave a $20 refundable deposit for the key.
4. Only enrolled students or college staff may use bike lockers for one semester/term at a time. Renters are contacted two weeks prior to the last day of instruction for renewal.
5. To stop renting, return the key to Police Services and receive the $20 deposit back.
6. If the key is not returned and the application not renewed, locks will be changed and the deposit forfeited. Items will be held in Lost and Found for 90 days, then discarded.
7. Bike lockers are for bicycle storage only—not for general storage of personal effects. Storage of hazardous materials, weapons, or illegal substances is prohibited by law.
8. The college is not responsible for loss or damage to bike locker contents.

Instructional Information for Faculty

Evening College Supervision

The evening supervisor’s office is located in SSC, Room SSC-111. The supervisor is on duty Monday through Thursday, 5:00–10:00 p.m. Contact the evening supervisor at (510) 215-6845.

A. Record Keeping

1. Who Is Eligible to Attend Class: Students should not be allowed to attend a class unless properly enrolled. Students may visit classes with the consent of the instructor.
2. Class Enrollment & Rosters: Just prior to the first class meeting, instructors must print their class roster through InSite WebAdvisor.
3. Late Adds: During the first two weeks (the late add period), instructors may issue Late Add Codes to students. Late Add Codes expire at the conclusion of the late add period. After the late add period, students must submit a Late Add Petition to Admissions & Records.
4. Dropping Students: After the first class meeting, instructors should drop “no-shows” through InSite WebAdvisor. Failure to drop students prior to the Census Date may cause the college to fraudulently claim state funding.
5. Minimum Class Size: The usual minimum for continuation beyond the second class meeting is 20 enrolled students in attendance.
6. Student Attendance: Students may be dropped for absence from the first meeting of the class, or after absence from six hours of class.
7. Withdrawal: Instructors should advise students of key deadlines (last dates to add, drop with refund, drop without “W,” drop with “W”). Withdrawal is only allowed up to the 75% point of the class. Current regulations limit a student to three attempts in a course, including all “W” attempts.
8. Academic Probation: Placed on probation when a student has attempted at least 12 units and their cumulative GPA is under 2.0. Dismissed after three consecutive semesters under 2.0, unless the most recent semester GPA is 2.25 or higher.
9. Progress Probation: When 50% or more of the grades in at least 9 attempted units are “W,” “I,” or “NC.” Dismissed after three consecutive semesters of progress probation unless the most recent semester exceeds 50% completed units.
10. Final Grades: Entered through InSite WebAdvisor by the deadline. Incomplete grade contracts must be filed with Admissions and Records.
11. Grade Changes: May be authorized only by the instructor and should be submitted within one year. Grade change forms must be hand-delivered to the division dean.
12. Retention of Records: Instructors must retain rosters, attendance records, and grading records for at least three years after the end of each term.

B. The Class

• First Class Session: Verify enrollment; issue Late Add Codes; disseminate the course syllabus; explain expectations, grading, tests, attendance policy, and make-up procedures.
• Length of Class Meeting: Instructors are responsible for 50 minutes of instruction for every scheduled hour. Day classes convene at 10 minutes past the hour; evening classes convene on the hour.
• Transition Time: The classroom shall be available to both instructors simultaneously during the ten-minute transition time between classes.
• Guest Speakers: Require division office approval at least one week in advance. Guest speakers receive no financial remuneration unless the department wishes to pay from its own funds with appropriate paperwork and governing board approval.

C. Class-Related Activities

• Field Trips: Instructors must file a “Field Trip” form with the division office no later than one full week prior to the excursion. Students are responsible for their own transportation. Governing board approval is required in advance for all out-of-state field trips.
• Library: Please check the library’s website for current hours. Library orientations cover standard resources (books, periodical databases, and Internet) or can be subject-specific. Standard orientation takes about 70 minutes. Contact the Reference Desk (ext. 44897) to book; allow at least one week, preferably two weeks in advance.

D. Miscellaneous Information

• Safety: Instructors must require eye protection in vocational shops, laboratories, and chemistry or physics laboratories during activities likely to cause eye injury.
• Hazardous Materials: Each department is responsible for providing adequate protection and safety training for those who use hazardous substances.
• Lost and Found: Located in the Campus Police Office.
• Medical Services: There are no on-campus medical services. For emergencies, call campus police at ext. 44149 or 44858.
• Emergency: Call campus police office at ext. 44149.

E. Instructional Support Services

• Ordering Textbooks: Arrange for desk copies with publishers well in advance. Respond promptly to bookstore requests for next-semester book information.
• Equipment Distribution Services: Located in Custodial Modular, ext. 44812. Hours: Monday–Thursday 8:30 a.m.–7:30 p.m. Equipment requests should be made at least 24 hours in advance.
• Procedures for Duplication of Materials: Departments are responsible for ensuring no copyright infringements. Small duplication jobs can be done at campus copiers; larger jobs should be outsourced.

F. Student Support Services

• Bookstore
• College Skills Center / Tutoring
• Library
• Admissions and Records Office: Student Services Center, Room 115
• Counseling
• CalWORKS Office
• Disabled Students Programs & Services (DSPS)
• Extended Opportunity Programs and Services (EOPS)
• Financial Aid
• Transfer/Career Center

Disciplinary Action for Willful Disruption of Orderly Campus Operation

Grounds for Disciplinary Action

Students are subject to disciplinary action for misconduct on campus or in connection with any college-sponsored activity, including but not limited to persistent tardiness or unexcused absences, willful disobedience, obscene language or conduct, possession of controlled substances, theft, assault, vandalism, or disruption of the orderly operation of the college.

Types of Disciplinary Action

• Warning – Written or verbal notice that behavior violates standards.
• Restitution – Payment to cover cost of damage or misappropriation of property.
• Disciplinary Probation – Exclusion from certain activities or privileges.
• Loss of Privileges – Denial of specific student privileges.
• Removal – Exclusion from one or more classes for a period not to exceed the rest of the term.
• Suspension – Exclusion from the college for a definite period of time not to exceed two semesters.
• Expulsion – Permanent exclusion from the college.

Emergency Interim Suspension

The college president may impose an emergency interim suspension when there is reasonable cause to believe that a student’s continued presence on campus poses a clear and present danger to the health, safety, or welfare of students, college personnel, or college property.

Student Right to Appeal

A student who has been suspended for more than five days has the right to appeal the suspension within five days of notice of the suspension decision.

Grading Policy

Grading Options

Please see the current college catalog for complete information on grade options, grading policy, probation and dismissal.

Academic Probation and Dismissal

• Probation: Cumulative GPA under 2.0 after at least 12 attempted units in all college work.
• Dismissal: Cumulative GPA under 2.0 for three consecutive semesters, unless the most recent semester GPA is 2.25 or higher.

Telephones

Telephones on campus are intended to be used for business purposes. Staff members needing to make personal long-distance calls should use a pay telephone or a telephone credit card. New employees are encouraged to request training on the phone system from college technology services, or email the district help desk at IT-help@4cd.edu.

How to Use the Media Design (Graphics) Department

The Media Design Department can assist with a variety of printed materials. To request assistance:

1. Complete a Reprographics Work Request Form (available on the shared drive at S:\Reprographics\CCC Workorder Form.pdf).
2. Submit all necessary copy or art with the work order.
3. Plan ahead—time guidelines vary by job size: small jobs 2–3 days; medium jobs 3–5 days; large jobs 5+ days.
4. Proofread your job carefully before submission.
5. Return all art to the Media Design Department after completion.

All printed materials representing the college must conform to college image standards. Approval by the Senior Dean of Instruction is required for all printed materials intended for public distribution.

How to Request Marketing Services

To request marketing resources or support, complete the CCC Marketing Resources/Support Request Form and submit it to the Marketing and Communications Coordinator. Marketing services are subject to available resources and departmental priorities.

Purchases: An Overview

CCC uses several methods for purchasing goods and services. The appropriate method depends on the nature and cost of the purchase:

• Vouchers: For payment of services, independent contractors, subscriptions, and memberships.
• Purchase Requisitions: For the purchase of goods and services above the petty cash limit. Must be submitted before a commitment is made.
• Blanket Purchase Orders: For repetitive purchases from a single vendor throughout the fiscal year.
• District-Issued Credit Cards / Procurement Cards: For small, routine purchases; must follow District procurement card policies.
• Revolving Cash Fund: Petty cash for small incidental purchases up to an established limit; must be replenished through formal voucher process.
• Cash Advance: For anticipated travel or special expenses; must be reconciled and balanced with receipts upon return.

Expense Claims

All claims for reimbursement must be submitted on the Expense Claim Form 7027. Allowable expenses include:

• Mileage: At the District-approved rate per mile for business travel in a personal vehicle.
• Meals: Per per diem guidelines; receipts required.
• Lodging: Reasonable and necessary; receipts required.
• Bridge Tolls, Parking, Public Transportation, Limousine/Taxi/Shuttle, Airplane/Train: Actual costs; receipts required.

Facility Use

Facility Use by External Organizations (G7100.0)

External organizations wishing to use college facilities must follow the District’s facility use policy and complete the appropriate application. Fees and insurance requirements apply.

Internal Use of Campus Facilities (G7101.0)

College departments and employee groups may use campus facilities for college-related purposes, subject to scheduling and the college’s standard use guidelines.

Use of Fireside Room and Campus Conference Room (G7102.0)

Reservations for the Fireside Room and Campus Conference Room should be made through the President’s Office. Priority is given to college governance meetings.

Handling Discrimination Complaints

The Contra Costa Community College District has a formal process for investigating and resolving complaints of unlawful discrimination. The District will seek to resolve complaints in an expeditious manner and within 90 days. The District officer responsible for compliance is the Vice Chancellor of Human Resources/Chief Negotiator. Complaints should be filed using the Unlawful Discrimination Complaint Form available from the college or District Human Resources offices.

Guidelines for the Destruction of Confidential Materials

All confidential materials, including personnel records, student records, financial documents, and legal documents, must be destroyed using approved methods such as shredding, burning, or pulping. Destruction must be supervised by authorized personnel and must comply with the District’s record retention schedule (see Policy C3020.0).

Student Travel Out of State

All out-of-state student travel must be approved in advance by the Governing Board, per Board Policy 4002. Requests must be submitted with sufficient lead time to allow for Governing Board approval. Contact your division secretary or the President’s Office for information regarding submission deadlines.

Parking Permit Information for Students

Students are charged $40 per semester for automobile/truck parking, and $25 for motorcycles and mopeds. Parking permits purchased for the regular school year are valid for summer school. Permits can be purchased:

• Online through Credentials, a third-party vendor, via WebAdvisor.
• From the Admissions & Records Office in the Student Services Center, Room 115.
• From the Cashier in SSC-115 (automobiles only).

Students must park only in areas designated as student parking. Warnings will be issued during the first week of classes each term. Disabled persons parking permits must be obtained from the State DMV.

Emergency Calls After Hours

If there is an emergency requiring the campus police after normal hours, call the Richmond Police Department at (510) 620-6933. Tell them who you are, where you are on campus, and your phone extension, and ask them to contact Campus Police for you. Campus police are not available by phone after 5:00 p.m. on Fridays.

Raw Sewage Cleanup

In the event of a raw sewage spill or backup, contact the Custodial Services Manager during day hours. During evening hours, contact the evening supervisor at ext. 43597. Do not attempt to clean up raw sewage yourself; trained custodial staff with appropriate protective equipment are required.

Work Environment / Facilities Requests

For maintenance, facilities setup, or work environment concerns, submit a CCC Facilities Request Form or a Buildings and Grounds Work Request to the Buildings and Grounds Office. Emergency facilities concerns during class hours should be reported to the Buildings and Grounds Manager (ext. 44853) or Campus Police (ext. 44858).

Common campus contacts:

• Heating/Air Conditioning problems: Buildings and Grounds, ext. 44853
• Telephone not working: Technology Support, ext. 43891
• Computer problems: Technology Support, ext. 43891
• Light bulb replacement: Custodial Services, ext. 44810 or 44809
• Outside lights out (after hours): Evening Supervisor, ext. 43957
• Campus Police (non-emergency): ext. 44858
• Campus Police (emergency): ext. 44149 or ext. 46031