Instructors have several options for loading grades into Datatel:

1. Use the Wintegrate program on a campus office computer.
2. Use the Wintegrate program on one of the College Resource Center computers.
3. Use WebAdvisor from any PC computer with an Internet connection.
   
   NOTE: Beginning December 2001, positive attendance hours may be entered via Wintegrate OR WebAdvisor.

See the following links for additional information and entry directions.

• Grade Entry Directions for WebAdvisor
• Grade Entry Directions for Wintegrate
• Positive Attendance Course Definition & Wintegrate Entry Directions
• Entering Positive Attendance Hours in Web Advisor

State regulations require Admissions & Records to maintain a file of official final grade rosters. After final grades have been loaded into Datatel, instructors should sign and submit the completed original grade rosters for their courses to Admissions & Records (H-42) or to the College Resource Center (L-7).

Important Reminders

• If you do not remember your Datatel ID and/or password, or have not yet been assigned one, or are not recognized by WebAdvisor, please send an email to datatel-passwords@collegesofcc.cc.ca.us
• Use ink to enter grades and signature on final grade roster.
• Credit/no credit courses: Assign a grade of "CR" or "NC."
• Letter grade courses: Assign a grade of "A, B, C, D or F" (no pluses or minuses).
• Incomplete grades: You may assign an I (Incomplete) in lieu of a grade for unfinished coursework IF a student has had an unforeseeable emergency at the end of the semester. Enter a grade of "I" and the expiration date. (The student may have up to one year to finish an incomplete; he/she does not re-enroll in the course.) Fill out an Incomplete Form and attach the white copy to your completed final grade roster. Give the yellow copy to the student. Retain the pink copy for your files.
• Dropping Students: Students cannot be dropped on a final grade roster. The last day to drop a student is the 75% date of the course. These dates are printed at the top of your census roster. If you (or the student) has not dropped a student by the last drop date, you must assign an evaluative grade.
  

  If you did drop the student on a drop roster submitted to Admissions & Records, please indicate this information on the printed copy of the final grade roster next to the student's name. If A & R determines that there was a processing error, they will make the correction and drop the student from the class.

• Name Not on Roster: If you believe a student's name has been omitted from your roster in error, complete a Grade Omission Form and submit it with your completed final roster.
• Non-credit courses: Do not enter any grades. Load positive attendance hours ONLY on the Positive Attendance screens.
• Positive attendance hours: Enter the exact number of hours that a student was in class each day (don't count hours missed due to late arrival, early leave, etc.). NOTE: Positive attendance hours may now be entered via Wintegrate OR WebAdvisor.
• Grade Changes: Once your grades have been entered (you've clicked the "Submit" button), changes can be made only by turning in a Grade Change Form to the Admissions and Records Office. (Same-day changes may be made through WebAdvisor before 11pm, in which case a Grade Change form in not needed.)

• Review - Print - Sign - Return: When you have completed and submitted grades for a section, return to that section and review the entered grades for accuracy. Print a copy of the grades. Sign it and Return it to Admissions and Records no later than three (3) days after the end of the semester or the end of a short-term class.
• Students will be advised that final grades will be accessible via the telephone registration system or online the week after the term ends. Failure to submit final grades on time will result in a notation of "RD" (report delayed) on student record and a loss of state funding for the college.